BOARD OF DIRECTORS

ADMINISTRATIVE SESSION

JULY 1, 2005

President Williams called this administrative session of the Board of Directors to order at 1:30 p.m. Directors in attendance: Williams, Wede, Hjelle, Telford, Wymore, Bloom and Greta. Attending from the State Office: Dannen, Brown, Dick and Ihnen.

Motion by Wymore, Wede second and unanimously approved to accept May 23, 2005, Board of Directors minutes as filed.

Brief discussion was conducted regarding the June 15, 2005 Representative Council meeting. Directors agreed good discussion occurred with Council and advisory committee chairmen regarding several topics.

Management presented advisory committee appointments, re-appointments, terminations and creation of a Joint Track and Field Advisory Committee. After review and discussion, the following adjustments to the various advisory committees and establishment of a Joint Track and Field Advisory Committee was approved through motion by Hjelle, second by Bloom and unanimously approved.

SWIMMING

Re-appoint Mark Stewart, Athletic Director, Cedar Rapids Kennedy as Chairperson

Re-appoint Steve Teter, Swim Coach, Des Moines Roosevelt

Appoint Karla Weber, Swim Coach, Dubuque Hempstead

Retire Linda Bloom, Swim Coach, Marshalltown

VOLLEYBALL

Re-appoint Martha Barnett, Volleyball Coach, Davis County

Appoint Dave Waggie, Volleyball Coach, Wall Lake View Auburn

Retire Sue Kooima, Rock Valley

BASKETBALL

Re-appoint Doug Sheriff, Basketball Coach, Rockwell-Swaledale

Appoint Kim Vaughn, Basketball Coach, Fort Dodge

Retire Jim Bossom, Basketball Coach, Postville

SOFTBALL

Appoint Joy Gross, Softball Coach, IKM

Retire Joyce Tiarks, Underwood

JOINT CROSS COUNTRY

Appoint Mike Jay, Athletic Director, Columbus Junction as Chairman

Appoint Al Neppl, Cross Country Coach, Denison-Schleswig

Appoint Susan Adams, Cross Country Coach, Bennett-Durant

Appoint Tony Bussan, Cross Country Coach, Webster City

Appoint Dick Sievert, Cross Country Coach, LeMars Gehlen Catholic

Retire Dave Vogelgesang, Athletic Director, Tipton

Retire Davis Eidahl, Cross Country Coach, Pekin

Retire Brian Knapp, Cross Country Coach, Southern Cal

Current Track and Field Advisory Committee was dissolved. A new Joint Track and Field Advisory Committee was established with the following:

JOINT TRACK AND FIELD

Rod Lockey, Athletic Director, Okoboji as Chairman

Terry Coleman, Track Coach, Iowa City City

Tim Thomas, Track Coach, Galva-Holstein

June Wilden, Track Coach, Clinton

Teresa Anderson, Track Coach, Waukee

Barry Cuvilie, Track Coach, Dike-New Hartford (appointed by IHSAA)

Steve Roth, Track Coach, Washington (appointed by IHSAA)

Randy Galvin, Track Coach, Crestland-Schaller (appointed by IHSAA)

Darrel Burmeister, Track Coach, Nodaway Valley (appointed by IHSAA)

Ron Werling, Indianola (official)

Track and Field Advisory Committee minutes, May 26, 2005, were presented by Dick. Committee recommended during regular season meets, the district/regional order of events be utilized in addition to reversing the time in which the 800-meter run and 100 meter hurdles are presented. After brief discussion within which management voiced support for the recommendation, motion by Wede, Telford second and unanimously approved that during regular season meets the district/regional order of events will be used in addition to switching the time in which the 800 meter run and 100 meter hurdles are presented.

Committee’s recommendation to have all district/regional entries and performances due to the meet manager by the preceding Wednesday noon for 3A and 4A and by the preceding Thursday noon for 1A and 2A and indicate that the entry is the final entry with no additional entries or performance updates after that time was discussed. Changes and/or updates can only be made at the scratch meeting the day of the meet. Motion subsequently filed by Hjelle, Telford second and unanimously approved to adjust deadline for district/regional track entries as recommended by the Track Advisory Committee.

Management asked Directors’ opinion regarding the possibility of increasing the number of 1A districts from eight to twelve. The biggest concern with increasing the number of districts is in locating the additional four eight-lane tracks in the geographical area needed. Management indicated six-lane tracks could be utilized if schools assigned to those districts do not send full teams. The number of tracks utilized for districts must remain at eight or increase to twelve—ten districts would not work because of qualifying procedures used by the IHSAA. Lengthy discussion ensued. Motion subsequently filed by Telford, second by Wymore instructing management to proceed with securing twelve 1A districts. In addition the first place winner in all events plus the next best twelve times or places from all districts will qualify for the state meet. Brief discussion ensued regarding decreasing the number of qualifiers from 24 to 16. Management indicated reducing qualifiers at the state track meet would have a dramatic effect on revenue. A logical time to look at reducing the number of qualifiers may be when the number of school districts decrease. Motion unanimously approved.

Several format options for the State Track Meet were discussed including 1) have two classes compete all day Thursday and half a day on Friday. Have the remaining two classes compete Friday afternoon and all day Saturday 2) retain the current structure or 3) each class competes half a day each of the three days. Management indicated it is feasible to have two classes run in the morning and the remaining two classes run in the afternoon. Hjelle indicated he would support retaining the current structure with a few minor changes. Within the adjustments, Hjelle indicated he feels the order of events need to include preliminaries for the 200-meter dash—management agreed. Telford indicated he would support a state track meet format where each class ran half of a day each of the three days. After additional discussion, Directors instructed management to retain the current schedule for next year’s meet with a few minor adjustments. Directors will review state tournament format following the 2006 meet.

Discussion ensued regarding the retention of the sprint medley relay. Management recommended and Directors agreed the event should be retained.

Additional track and field topics, which will need to be addressed at some point in the future, include: height of hurdles and triple jump.

After brief discussion, motion by Wede, Wymore second and unanimously approved to retain co-ed district/regional and co-ed state track and field format.

Discussion ensued regarding the sanctioning of bowling. Management reiterated it is of the opinion the Athletic Union needs to take a leadership role and adopt bowling as a sanctioned sport for the 2006-2007 school year. If adopted, girls would have a second sport option in the winter. Bloom asked the question if admission would be charged at regular season meets. Telford indicated he was of the opinion schools would be interested in charging admission. Management indicated if adopted, bowling would operate in the red with the largest expense being awards. Reminder was given, if the sport is sanctioned a state meet will be presented regardless of the number of teams competing. If a school currently has a club bowling team it would have two options 1) remain a club team or 2) become a school-sponsored team. If the team becomes school-sponsored, it would compete against school-sponsored teams only—it could not compete against club teams. If the Athletic Union sanctions the sport, bowling proprietors would not sponsor a state club bowling tournament. The only state tournament would be presented by the Athletic Union for school-sponsored teams. Wymore expressed concern over school budgets. Management indicated it recognizes that is the downside for sanctioning the competition. Lengthy discussion was held regarding the school budget issue. Due to concerns expressed by Directors, management indicated now is not the time to finalize a decision regarding bowling. Management will gather additional information to address the concerns of Directors and present it in a forthcoming meeting. Some concerns management will address: 1) Directors want a firm commitment from bowling proprietors indicating they will continue to support the program. Management indicated it has on file a list of 42 bowling facilities that have indicated they will not charge for facility usage. 2) Directors requested management obtain a letter indicating bowling proprietors will continue giving a stipend. 3) Management will forward to Directors a list of schools that currently have bowling teams.

Dick informed Directors the IHSAA, upon direction from its Board of Control and Representative Council, have begun drafting a policy/statement defining unacceptable spectator behavior. Wulkow has asked the Athletic Union to partner with the IHSAA in developing the document. The IHSSA and IHSMA have also been invited to assist with developing the policy/statement. The document would serve as a guideline for schools state wide. Directors instructed management to accept the invitation. Within further discussion, Williams expressed his desire for some type of flagrant unsportsmanlike behavior reporting. Within the policy/statement, Directors would like the subject of supervision at away games addressed.

Brown presented the annual IHSSA report. The Executive Committee at its annual June meeting voted to move District IE contests up one week. This year IE contests will be held on Saturday, February 23 with state contests conducted on Saturday, March 8. Before a decision was made, the Executive Committee asked for discussion and input from district officers during its annual meeting. The officers were ready to retain the current date schedule. However, Ihnen reminded officers that if district contests remained as currently scheduled, contests would be held on the same Saturday as Girls’ State Basketball Championship finals. Ihnen was of the opinion the IHSSA should not schedule on top of state basketball tournament championships because it would be offensive—the IHSSA needs to be more courteous to the organization that assists it financially. In the end, the Executive Committee voted to adjust District IE and State IE dates.

Large Group All State Festival admission price increased from $6.00 to $8.00 with no negative comments received. Price increase was due to increase in fees at the Iowa State Center.

This was the first year that every district and state contest site supplied a “donation table”. Rather than purchasing an admission ticket, spectators were given the option of making a donation. Host schools retained all donations. IHSSA management is now receiving requests from member schools to host various contests.

Management requested the subject of diving and how to insure it remain a viable event in the future be discussed by Directors. Swimming Advisory Committee originally recommended three regional diving meets be held on Thursday before regional swimming is conducted on Saturday. Because it is not feasible to incorporate diving scores into six regional swim meets, the idea was dismissed. Management indicated it would not object to diving becoming its own sport held concurrently with the existing swim season. If this occurred, diving could have its own meet limitations, be allowed to develop its own season schedule and increase the number of state meet qualifiers. Within discussion, Bloom expressed interest in the concept of diving becoming its own sport. The fact that divers could compete in more meets than they do currently was appealing.

Brown provided Directors with copy of current Employee Manual. Directors were asked to review the manual within the next couple of weeks and contact Brown with any suggestions or changes. An updated manual will be provided Directors in August for final review.

Dannen informed Directors the National Federation of State High School Associations approved Athletic Union’s request to join the Federation as an associate member. In order to allow the Athletic Union to join, the National Federation had to approve a constitutional change.

Directors discussed officials licensure requirements, as related to restricting the licensing ability of officials who, for example, may be listed on the state’s sex offender registry. A suggestion was made that all manuals reflect that officials are independent contractors. Williams was interested in position other states have taken. Management indicated majority of states do not ask the questions. Michigan is the only state that requests the information and follows up with background checks. If a person appears on the sex offender registry, that person is denied a license. A question was raised if a person appears on sex offender registry, should that person be denied a license? After additional discussion, it was determined the subject needs further research. Management will work with legal counsel and in September offer Directors two or three possible ways in which to address the subject.

There being no further business, meeting adjourned at 4:15 p.m.

Karon Brown

Associate Director