October 15, 2007

TO: Regional Swimming & Diving Meet Management

SUBJECT: Regional Swimming Meet

Regional Diving Meets will be held on October 25^th with warm-ups starting at 4:00 p.m., diving sheets due at 5:00 p.m., and competition beginning at 6:00 p.m. Regional Swimming Meets will be held on October 27^th with coaches' meeting at 10:00 a.m., swimming warm-ups at 10:30, and swimming competition at 12:00 p.m.

Please remember a mandatory panel of seven diving judges will be utilized. Three of the judges will be contracted by the IGHSAU with meet management responsible for securing the additional four judges/coaches.

For meet managers’ and coaches’ convenience, the Regional Entry Form (excel format) and Competitor’s List (pdf format) are on the web site, to be downloaded. A copy should be completed and forwarded to the meet manager of the Regional Meet NO LATER THAN 4:00 P.M. ON MONDAY, OCTOBER 22, 2007.

The diving sheet may also be downloaded in an excel format. A copy of a diving form (per rule 9-3-5 of the 2007-2008 rule book) for each of your divers should be sent to the Regional Meet Manager NO LATER THAN 4:00 P.M. ON MONDAY, OCTOBER 22, 2007.

PLEASE MAKE NOTE THE REGIONAL COACHES MEETING AND PROTESTS RELATED TO THE VERIFICATION OF SEED TIMES MUST BE RESOLVED AT THE 10:00 A.M MEETING. PROTESTS RELATED TO SEED TIMES WILL BE THE FIRST ITEM ON THE AGENDA AT SAID MEETING.

Please read your 2007 IGHSAU SWIMMING & DIVING MANUAL for the full details of the meet procedures, prior to competition at regionals and state. REMINDER: only 6 lanes are to be used in Regional meet competition. However, all lanes may be used for warm-ups. If you have less than 6 teams entered in a relay event, use lanes 2, 3, 4, 5. First place swimmers and relays from each Regional plus the next 18 best performances from all Regionals will qualify for the State Swimming Meet. The top four finishers in diving plus the next 12 best performances from all Regionals will advance to State Diving competition. If a regional champion’s time/score is not within the top 24 qualifying times, the top 24 qualifying times/scores will advance along with the regional champion that does not have a top 24 time/score. THE REGIONAL MEET WILL BE SCORED ON THE BASIS OF 16 PLACES.

Following conclusion of your Regional Diving (Oct. 25) and Swimming Meet (Oct. 27), we would appreciate your e-mailing/faxing results of the meet to the State Office. With every site using Hy-tek we ask that a backup copy of the meet be sent to the following e-mail addresses: mnkjohnson@mchsi.com and laura@ighsau.org. Please e-mail your results as an attachment. We also need a hard copy and would appreciate your faxing results to our fax number: 515-284-1969. It is imperative you e-mail and fax meet results. It will be necessary to provide all team scoring as well as all place winners in the meet so that we can prepare State Meet heat and lane assignments. Also, remember in diving the top four in each region plus the next best 12 scores from all regionals advance to state so we need every divers score reported. Please call our office once transmittal is complete to confirm receipt of entire meet results. At that time we will need a telephone number where you may be reached throughout the evening in case we have questions regarding your results. You should contact your local media with meet results.

Tentative cutoff times will be posted on the web (www.ighsau.org) with final cutoff times and qualifiers for the State Meet posted Sunday afternoon, October 28.

Management will be available for calls at the State Office (515-288-9741) during the diving and swimming Regional competition.

Best of luck in your meet. Please feel free to contact us should you have any questions prior to the meet. We look forward to receiving e-mail and faxed results immediately following your Regional meet.

Laura Lunders Jason Eslinger

Administrative Assistant Administrative Assistant