October 25, 2007

 

 

TO:                  Girls’ Swimming/Diving Coaches and Athletic Directors

 

SUBJECT:       State Meet Information

 

 

PLEASE NOTE: Total cooperation related to the following matters is appreciated.

 

Teams may enter the building at 9:00 a.m. through the pass gate located just east of the natatorium entrance.  A sign will denote “pass gate.” Coaches Meeting on Saturday will begin at 9:30 a.m. Competitors will not be allowed in the pool for warm-ups until the completion of the coaches meeting.

 

1. Your Competitors List and Entry Form MUST be received by the State Office by 4:00 p.m. Monday, October 29.  They can be faxed (515-284-1969) or emailed (laura@ighsau.org).

 

2. PASS GATE: ONLY actual contestants (qualifiers) including one designated alternate per relay, head coach, assistant coach and team manager may enter through the pass gate. Packets with relay cards and deck passes are to be picked up at the pass gate. Reminder, only coaches employed by the school and those earning college credit for student teaching will be allowed on deck. This does not include club and volunteer coaches. DECK PASSES WILL BE LIMITED TO 3 PER SCHOOL. A purchased ticket will not allow deck access. You must have a deck pass. Schools who make passes available to non-school coaches or athletes in addition to those qualified risk forfeiture of team allowance.

 

3. DIVING SHEETS: We ask coaches turn in diving sheets during warm-up in order for computer operators to input data. Finalized Diving sheets must be filled out and turned in to the Diving Referee no later than 4:00 p.m. Friday evening.

 

4. The general public will be admitted into the facility through the northwest pool doors at 4:00 p.m. (Friday) and 11:00 a.m. (Saturday). A no “pass out” policy will be enforced. All contestants, managers and coaches must enter and exit the facility through the pass gate.

 

5. Remember, only coaches and a manager may wear street clothes on the deck and all contestants, when on the deck, must be in proper swim attire.

 

6. No swimming personnel will be allowed on deck during the diving competition Friday evening -- all must be in the bleachers.

 

7. Diving awards will be presented immediately following diving competition Friday evening.

 

8. Cheerleaders will be required to pay admission.

 

9. Please remind spectators cost of the State Meet is $7.00 per person per session for students and adults. Also, if there is inclement weather, spectators will NOT be moved inside. Spectators are expected to be respectful and behave responsibly while waiting for the facility to open. NO GRILLS OR FIRES IN THE PARKING LOT.

 

10.       SCHEDULE -- Friday                                               

            3:00 p.m.         Pool opens for warm-up          (divers only)                           

            4:00 p.m.         Finaized Diving Sheets Due

            5:00 p.m.         State Diving competition

           

SCHEDULE -- Saturday

9:30  a.m.        Coaches Meeting

10:00 a.m.       Pool opens for swimmers (upon completion of Coaches meeting)

11:45 a.m.       Pool closes

12:00 (noon)    Parade of Teams         

 

11. WARM-UP:  Prior to the start of the Saturday afternoon competition, your competitors must be advised that in the interest of safety and establishing proper warm-up conditions, swimmers will be required to use the pool as follows:  From 10:00 to 10:35 all eight lanes will be used for lap (circle) swimming.  From 10:35 to 11:10 lap (circle) swimming will continue in lanes 6, 7 and 8.  Lanes 3, 4 and 5 in the deep end will be used for relay take offs with the same lanes in the shallow end being utilized for turns.  Lanes 1 and 2 will be used for sprints.  From 11:10 to 11:45 lane 8 will be used for lap (circle) swimming.  Lanes 1, 2, 3, 6 and 7 will be used for sprints.  This leaves lanes 4 and 5 in the deep end for relay starts with the shallow end being utilized for turns.

 

12. REC POOL (WARM-UP/COOL-DOWN): NO INDIVIDUAL is to be on the equipment (slide, boat, etc.) in the rec pool. The Rec Pool pool area is specifically for swimmers to warm-up or cool-down and store bags. Should an athlete be observed on the equipment, they risk disqualification.

 

13. COACHES AND COMPETITOR SEATING: No bags will be allowed in the seating area. Coolers and larger items are discouraged because of space limitations. The competitor’s seating area will be on the south and east side of the natatorium. All contestants must be seated in the designated bleacher unless they are warming-up in the warm-up pool, competing or in the home room area.To gain access to the seating swimmers may enter and exit the pool area through the south doors of the wet hall. Neither coaches nor competitors are allowed to move back and forth the entire length of the pool. In addition to the designated seating area, coaches will also have a portion of the southwest corner of the deck to stand. No contestants will be allowed in this area and coaches will situate themselves so that the deck official in that area will not be hampered in performing his/her duties.

 

14. PARADE OF TEAMS: We encourage everyone to participate in the parade of teams at the start of the meet. However, coaches, if you feel that your swimmers in the 200 Medley Relay need to continue to warm-up they may do so after participating in parade. The 200 Medley Relay swimmers must participate in the parade. Once your team has been recognized and is lining up with the other teams, your 200 Medley Relay swimmers are free to return to the warm-up area to prepare for the race. Again, only the 200 Medley Relay swimmers are free to return to the warm-up area.

 

15. AWARDS:  The top six place winners in each event will be presented awards at the awards stand.  To prepare for the awards presentation, the first six place finishers are to report to the southeast corner of the pool located next to the door of the warm-up pool one event following their race.  At the appropriate time, award recipients will parade to the awards stand to be presented with their awards. Competitors recognized on the awards stand must be dressed appropriately.  This means warm-up or other school issued clothing must be worn over the suit.  Competitors, who do not fulfill this obligation, will not be permitted on the awards stand. COACHES: this is your responsibility!  Please remind your swimmers in order to be recognized on the awards stand, they must report to the appropriate location at the appropriate time. 

 

16. Participation plaques for all competitors and results MUST be picked up by the coach following conclusion of the meet from John Overton, located in the office adjacent to the coaches break room. Coaches with only divers competing are reminded to pick up plaques on Friday night.

 

17. MERCHANDISE: Image Sport will be selling Official 2007 State Swimming merchandise throughout the meet. 

 

18. FILMING:  There is no special place designated for teams or fans to videotape from.  Paying spectators are not restricted from videotaping as long as the video equipment is hand held.  The use of tripods is prohibited.  There will not be special arrangements for seating or electrical hook-up for anyone wishing to videotape.

 

19. NO GLASS CONTAINERS:  Notification is given that there will be no glass containers allowed in the locker rooms or pool area.  Should you wish to provide your team with liquid refreshments, only plastic containers will be permissible. 

 

20. At the request of Marshalltown Y, all banners, signs and balloons are prohibited from the pool area.

 

21. PROGRAMS:  Coaches should retain heat and lane assignments.  Official programs will be available for purchase only at the State Meet.

 

22. HORN START:  The horn start will be used at the State Meet.

 

Best of luck at the State Meet.

 

Laura Lunders

Administrative Assistant